VIS insurance LTD 

Collaborative BPM For managing insurance claims.


Global asset Management firm

VIS insurance LTD

VIS (Vátryggingafélag Íslands) Ltd. is one of Iceland’s leading providers of non-life insurance services, offering a broad range of insurance products for individuals, families, companies, institutions and municipalities.

VIS writes insurance policies to cover situations of risk within Iceland and a number of European countries, including the Nordic countries, the Baltic and UK.


Project scope

A document management solution that eliminates errors in integrated knowledge transfer within a collaborative portal that provides unique access to customer information. To do this, VIS wanted to create an integrated user interface to different systems based on Bonita's workflow capabilities to enable employees to access a customer's complete lifecycle, track tasks, interact with colleagues and oversee the general management of claims records.

Business challenge

Daily operations involved managing standard customer relations and claims, usually through manual processes. Communication within the organization was haphazard, with customer and claim information hosted in isolated information systems. This resulted in many cases not being responded to in time and information not being logged within the appropriate record.

According to Mr. Baxter, Department manager of Online Services at VIS, “We were still using some very laggard systems or manual tools such as excel spread sheets and email folders to operate those processes, causing many delays or missing information.” Also, there was no standard method for following up on the cases, not even mentioning the interaction and collaboration. It had become crucial to automate those processes to enhance overall efficiency, guarantee the insurance delivery and prompt responses for customers.

Bonita deployment

Before choosing Bonita, VIS evaluated various solutions from open source to enterprise versions, most of which were considered too immature or too expensive. VIS wanted a solution that would be mature enough for daily production with light cost, and also would be available in subscription pack and professional support to support their long term needs.

Additionally, VIS selected Bonita because Bonitasoft frequently updated its release, maintaining the quality of the solution, and for its compliance with the BPMN 2.0 standard.

In VIS’ portal, Bonita powers the "Case Management Solution,” which automates processes such as claims requests, insurance and notification, and integrates with other systems such as an ERP, Alfresco for Document Management or Apache Solr for search capabilities.

For instance, while viewing a vehicle case, all the related history of this vehicle such as the former insurance type, completed tasks for that record, employees involved etc., are displayed. The Case Management Solution can easily assign new tasks to different people within the organization and set priorities.

Deployed to 70 end users, the solution is expected to allow the management of about 50,000 cases on a yearly basis.

Efficiency and transparency

With Bonita, VIS has already automated more than 45 processes that helped to successfully manage 819 cases within the first three weeks of operations.

In addition, VIS can monitor the performance in a clear and simple way. “It’s not a big process but very nice one, which touches about 10 different systems in one form,” said Mr. Baxter.

The overall quality of the customer experience has also been improved through being able to send automated emails to clients giving explanations on why things are late and asking for additional information from clients simultaneously.

Benefits of the project

By using Bonita, VIS’ customer portal monitors the complete lifecycle of a customer and greatly improves knowledge sharing among all those involved in the process. Bonita successfully synchronizes all the business events occurring in any system, providing everyone with instant access to updates and full information about any case. For instance, everybody has the ability to monitor the stage of a case and check whom tasks are assigned to.

The next step is to further integrate BPM with advanced BI capabilities to develop specific reporting and dashboards to increase visibility on process efficiency across the entire management team.


With its strong library of connectors that provides flexibility in integrating with other systems and unique process templates for developers, Bonita exceeded our expectations.

M. Baxter - Department manager of Online Services at VIS

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“Bonita enables us to develop our system into a wider solution. We are using Bonita again and again to synchronize and integrate with other systems, and that’s why we are extremely happy.“

M. Baxter - Department manager of Online Services at VIS